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How to Fill Out a Copyright Form

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Manish Jindal

December 20, 2023

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How to Fill Out a Copyright Form

Are you a creative individual looking to protect your original work through copyright registration?

Understanding how to fill out a copyright form is crucial to securing legal rights to your creations.

The article provides instructions for filling out the copyright form in a clear and concise manner.

From providing essential information about yourself and your work to explaining the sections and requirements of the form, we aim to make the copyright registration process accessible and comprehensible.

These instructions provide guidance for completing the copyright form and protecting your creative pursuits.

How to Fill Out a Copyright Form: Step-by-Step Instructions

If you’re seeking to register your creative work for copyright protection, this step-by-step guide will walk you through the process of filing the Copyright Registration Form online.

Follow these instructions to ensure a smooth and successful registration:

  1. Visit the website: https://copyright.gov.in/UserRegistration/frmLoginPage.aspx
  2. Log in with your valid credentials or register as a new user if you haven’t done so already.
  3. Once signed in, click on the “Click for online Copyright Registration” option.
  4. The Copyright Registration can be completed in four steps by submitting Copyright Registration Form XIV online.
  5. Begin with Step 1, which involves filling out Copyright Registration Form XIV and saving the provided information. Proceed to Phase 2.
  6. In Step 2, complete the Statement of Particulars and save the entered details. Click on Step 3 to continue.
  7. For the final step, Step 3, fill out the Statement of Further Particulars. This form is applicable to Dramatic, Literary, Artistic, and Musical works. Save the submitted information and proceed to Phase 4.
  8. Make the required payment using the Internet Payment Gateway.
  9. The Copyright website will generate a Diary Number upon completion of the Copyright Registration Form. Remember to save this number for future reference.
  10. For a smooth copyright registration process, it’s important to upload your work in the correct format. Here are the specific guidelines for different types of work:
    • Artistic Work: Please upload your artistic work in PDF or JPG format.
    • Sound Recording Work: If you’re registering a sound recording, please upload it in MP3 format.
    • Literary/Dramatic, Music, and Software Works: For literary, dramatic, musical, or software works, upload them in PDF format. Keep the file size below 10 MB for smooth uploading.
  11. Print out both the Copyright Registration Form and the Acknowledgement Slip, and mail them to the provided address. Copyright Division
    Department For Promotion of Industry and Internal Trade
    Ministry of Commerce and Industry
    Boudhik Sampada Bhawan,
    Plot No. 32, Sector 14, Dwarka, New Delhi-110078

    Email Address: copyright[at]nic[dot]in
    Telephone No.: 011-28032496

By following these systematic instructions, you’ll be well on your way to successfully registering your copyright and protecting your valuable creative works.

Essential Documentation for Copyright Registration

To successfully register your copyright for different types of artistic works, specific documentation is required. Here are the key documents you’ll need:

Artistic Work Documentation

  • Certificate of No Objection: If you, as the applicant, are not the author of the work, you’ll need a certificate from the author stating their agreement to the copyright registration.
  • Publisher’s No-Objection Certificate: If you’re not the publisher of the work, you’ll need a certificate from the publisher giving their consent for copyright registration.
  • Portrait Subject’s No-Objection Certificate: If your artistic work includes the portrait of an individual, you must obtain a certificate of no objection from that person.
  • Power of Attorney: If you’re appointing an attorney to handle the copyright registration process on your behalf, you’ll need a legally executed Power of Attorney document, signed by you and accepted by the attorney.
  • Demand Draft: Prepare a Demand Draft payable to the ‘Registrar of Copyrights’ to cover the required fees.
  • Copies of the Artistic Work: Include two copies of the artistic work itself along with your application.

By ensuring you have these necessary documents prepared, you can proceed with the copyright registration process smoothly and protect your artistic creations.

Musical Work

To successfully register your musical work for copyright protection, you will need to gather the following essential documents:

  1. Two Copies of the Musical Work
  2. Obtain a Demand Draft payable to the ‘Registrar of Copyrights’. This draft should cover the required fees for copyright registration.
  3. Certificate of No Objection (NOC) and Agreement Copy: If your musical work involves collaborations with multiple copyright holders, you must provide a Certificate of No Objection from each copyright holder.
  4. Publisher’s No-Objection Certificate (NOC): If you are not the publisher of the musical work, you must obtain a No-Objection Certificate (NOC) from the publisher. This document confirms their consent to the copyright registration.
  5. Power of Attorney (if applicable): If you choose to appoint an attorney to handle the copyright registration process on your behalf, provide an original, legally executed Power of Attorney. This document should clearly state that the attorney has accepted the responsibility to act on your behalf.

For Literary or Dramatic Works

To successfully register your literary or dramatic work for copyright protection, you will need to gather the following essential documents:

  1. Two Copies of the Work
  2. Demand Draft: Obtain a Demand Draft payable to the ‘Registrar of Copyrights’. This draft should cover the required fees for copyright registration.
  3. Power of Attorney (if applicable): If you choose to have an attorney handle the copyright registration process on your behalf, provide an original, legally executed Power of Attorney document. This document should clearly state that the attorney has accepted the responsibility to act on your behalf.
  4. No-Objection Certificate (NOC) from the Individual Depicted: If your work includes the portrait or likeness of an individual, you must obtain a No-Objection Certificate (NOC) from that person, confirming their consent to the use of their image.
  5. Publisher’s No-Objection Certificate (NOC): If you are not the publisher of the work, you will need a No-Objection Certificate (NOC) from the publisher. This document confirms their consent to the copyright registration.
  6. No-Objection Certificate (NOC) from the Author (if applicable): If you are not the author of the work but are applying for copyright, you must obtain a No-Objection Certificate (NOC) from the author, granting their consent for the registration.

For Copyright Registration of Software

To successfully register your software for copyright protection, you will need to gather the following essential documents:

  1. Two Copies of the Software: Prepare two copies of the software, which may include the source code or object code, depending on the requirements for verification.
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    Demand Draft: Obtain a Demand Draft payable to the ‘Registrar of Copyrights’. This draft should cover the required fees for copyright registration.
  3. Source Code or Object Code: Include the source code or object code of the software as part of the documentation. This is necessary for the verification process.
  4. Certificate of No Objection (NOC) and Agreement Copy: If your software involves collaborations with multiple copyright holders, you must provide a Certificate of No Objection from each copyright holder. Additionally, include a copy of the agreement outlining the rights and responsibilities of each party involved.
  5. Publisher’s No-Objection Certificate (NOC): If you are not the publisher of the software, you must obtain a No-Objection Certificate (NOC) from the publisher. This document confirms their consent to the copyright registration.
  6. Power of Attorney (if applicable): If you choose to appoint an attorney to handle the copyright registration process on your behalf, provide an original, legally executed Power of Attorney. This document should clearly state that the attorney has accepted the responsibility to act on your behalf.

Required Documents for Sound Recordings

To successfully register your sound recording for copyright protection, you will need to gather the following essential documents:

  1. Two Copies of the Sound Recording
  2. Demand Draft: Obtain a Demand Draft payable to the ‘Registrar of Copyrights’. This draft should cover the required fees for copyright registration.
  3. Certificate of No Objection (NOC) and Agreement Copy: If your sound recording involves collaborations with multiple copyright holders, you must provide a Certificate of No Objection from each copyright holder. Additionally, include a copy of the agreement outlining the rights and responsibilities of each party involved.
  4. Publisher’s No-Objection Certificate (NOC): If you are not the publisher of the sound recording, you must obtain a No-Objection Certificate (NOC) from the publisher. This document confirms their consent to the copyright registration.
  5. Power of Attorney (if applicable): If you choose to appoint an attorney to handle the copyright registration process on your behalf, provide an original, legally executed Power of Attorney. This document should clearly state that the attorney has accepted the responsibility to act on your behalf.

By ensuring you have these necessary documents prepared and organized, you can proceed with the copyright registration process for your creation smoothly and effectively.

How to Upload Documents for Copyright Registration?

To smoothly upload your work documents for copyright registration, follow these simple instructions:

  1. G to the website http://copyright.gov.in/UserRegistration/frmLoginPage.aspx.
  2. Once the webpage loads, navigate to the Login tab and enter your login credentials. Click the submit button to proceed.
  3. After logging in, locate the Upload Discrepancy Reply section on the left side of the page.
  4. To access and review any documents containing errors, use the View Discrepancy Letter tab.
  5. To upload a document associated with an acknowledgement number, select the corresponding button.
  6. A new dialogue window will appear.
  7. Select the Upload Document option and choose the PDF file that you want to upload from your computer.
  8. Click on the selected PDF file and then press the Upload button to initiate the upload process.
  9. Once you have submitted your application, you will receive an authentication number. This number allows you to track the status of your application. Please note that a waiting period of 30 days is required.
  10. In case of any objections or disputes, the Registrar of Copyrights will review the arguments from both parties before making a decision and registering the work.
  11. The application will be reviewed by examiners and, if no issues arise, the registration will be deemed successful.
  12. However, if any flaws are identified, the applicant will be notified and given 45 days to rectify the mistake in the application.

By following these step-by-step instructions, you can easily upload your documents for copyright registration and ensure a smooth process.

Conclusion

Understanding how to fill out a copyright form is essential for any copyright owner seeking legal protection for their creative works.

By completing the application for copyright registration accurately and providing the necessary details, the owners of copyright ensure that their work is officially recognised and documented by the copyright office.

The copyright form serves as a crucial tool in establishing a public record of the copyright claim, offering evidence of ownership, and providing a copyright notice to deter unauthorised copying or use of the work.

Registering the copyright through proper formalities aligns with the requirements of copyright law and strengthens the legal standing of the copyright owner.

Through the registration of copyright, owners gain the ability to enforce their rights, pursue legal actions against infringement, and seek remedies for any unauthorised use.

Moreover, copyright registration facilitates the preservation and protection of creative creations, securing the rights of the owners in matters of copyright.

By following the guidelines and fulfilling the necessary formalities in filling out the copyright form, creators can safeguard their original works and enjoy the benefits that come with registration.

Preventing copies and asserting ownership of the creations through copyright registration ensures the recognition and preservation of artistic works for the present and future generations.

FAQs

What is the duration of copyrights?

Copyright duration varies depending on several factors, such as the type of work and the country of registration.

In general, for works created by an individual, copyright protection lasts for the author’s lifetime plus a certain number of years after their death.

For example, in India, the duration is typically the author’s lifetime plus 60 years. 

What is the requirement for copyright protection?

Copyright protection requires that a work meets three basic elements: originality, creativity, and fixation.

The work must be original, meaning it is independently created and not copied from others.

It should also exhibit some level of creativity, showing a minimum amount of originality or expression.

Lastly, the work must be fixed in a tangible form, such as written on paper, recorded in audio or video format, or stored in a digital file.

What is copyright objection?

Copyright objection refers to a situation where someone raises a dispute or challenge against the validity or ownership of a copyright.

It can occur when another person claims that the copyrighted work infringes upon their own rights, or when there is a disagreement regarding the originality or authorship of the work.

What is the time taken for copyright registration in India?

The registration process for any work typically takes 3–4 months.

What is the information required for filing a copyright application in India?

Several documents are required for copyright registration in India. Some of them are:

a. Multiple copies of your work
b. The applicant’s name, address, and nationality are required.
c. The applicant indicated their interest in the work.
d. Work title.
e. The information required includes the author’s name, address, nationality, and, in the case of their death, the date of their passing.
f. A power of attorney document can be executed on Indian Stamp Paper.

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